Use of PDF Format in Insurance Industry

The insurance industry involves a lot of documentation. The insurance business is mainly based on services and agreements. These services and agreements include policy endorsements, contracts, no-loss statements and claims, etc.

Nowadays, PDF format is used for many purposes in the insurance industry which is shifting slowly from paper based system to paperless one; hence making the documents available on multiple devices e.g., computer and mobile, etc. PDF is a universal format that is easily readable so most of the documentation is done in this format. The documents that are in any other format can be easily converted into PDF version such as the user can convert excel to PDF by using any of the best PDF converters available online such as Classic PDF. This article describes in detail how a PDF format can be used in the insurance industry.

1) Signing Documents Using PDF:

As most of the customers get to know about the insurance sales on telephone and the customers may not be in the region when the particular deal is open. The agents contact customers through mobile or internet services so the agents usually sell the insurance policy through these means and for its finalization customer’s signatures are required. As the agents use PDF based applications on mobile they send forms in PDF format. Digital signatures can be easily generated by the customers using any good PDF software to sign these documents. These signatures serve the purpose of authentication and provide information regarding the person who has signed it. Time and date at which the document is signed are also recorded. The agent usually receives the filled document immediately via the insurance app with PDF support. These apps can also send a copy of the document to customers for record keeping.

2) Email Archiving for Claims Management Using PDF:

The insurance companies usually have to deal with investigators, adjusters, appraisers and attorneys, etc. which involves a large amount of documentation. These documents are usually sent through emails and require to be archived in order to make them accessible for a long period of time.

A few years back, the digital archiving was done by printing the emails, scanning them and then storing them in their locations. But nowadays, automatic email archiving is used by insurance companies. These automatic systems are also capable of converting the documents attached into PDF format. Convertible file formats include Microsoft Word, Excel Sheets and Image file format.

Later on, if any editing is required, any PDF to Doc converter can be used for converting the document back into Word format.

3) Quick and Easy Form Creation by Using PDF:

There are many PDF erstellen online programs such as Classic PDF Editor that allows easy creation of PDF forms. The insurance companies can create these forms by scanning paper based forms into PDF version. Another option is to create interactive PDF forms as data can be filled in them easily and can lead to more productivity at work.

So, this concludes our article on how we can use PDF format in the insurance industry. Let us know in the comments how you use PDF in your industry.