Accessibility Feature of PDF – Progress of Legal Framework

Since 2005, in different countries such as France, UK, Germany, USA, Canada, Australia, etc, legislation has developed and progressed for the persons with disabilities in order to help them to access the digital files easily.

This step has been taken to prevent any discrimination amongst employees, customers, shareholders, journalists or any stakeholder etc. Discrimination in companies can also affect the relationship of employees, hence affecting the overall environment of the organization. There are many cases of legal actions that have been recently filed in numerous countries.

To develop a better accessibility of websites, the European Union is working on a draft directive on a European scale. In the coming future, this directive will be a part of the official journal. A time period of about 21 months will be given to each country so that they can come into compliance with accessibility standards set by European Union.

This action must not be taken as a legal restriction as it helps in improving the quality and performance of accessibility feature.

Benefits of PDF Accessibility Feature 

Apart from many other advantages provided by PDF format such as easy viewing, sharing and enhanced security of files etc; Accessibility is one of the most important features of PDF files. PDF documents can be made accessible by using any advance PDF erstellen kostenlos. Several advantages are offered by the accessibility feature of PDF format. In this article, we have highlighted some major benefits of accessibility. These benefits are provided below:

• Targets a wider audience: The document that is made accessible can be used by all, even the people who have certain impairments such as visually impaired persons. So, this type of document targets a wider audience.

• Preventing any discrimination: By using the accessibility feature, you can promote sustainable development and fulfill your social responsibilities. Transparent and accessible communication can be provided with the help of this feature. It helps in preventing any kind of discrimination amongst employees in the organization, hence providing rights to all irrespective of their physical impairments.

• A certified publication: Those publications that are made accessible in agreement with WCAG 2.0 / ISO 14289-1 standards are suitable for “e-accessibility” certification issued by Ipedis.

• Improved SEO experience: For making the websites accessible, XML tags are used. These tags help in structuring the document in the same way as an HTML page. This leads to a better indexing of content by different search engines such as Google. So, the ranking of pages can be improved by using XML tags.

• Visual Appearance of document: Making the PDF file accessible does not mean that the overall look of the document will be changed. So, there is no need to create a separate document. One document can be used by all.

Therefore, accessibility standards help a lot in improving the performance and quality of PDF files. If you convert the document into Word format for easy editing by using any PDF to doc converter such as Classic PDF Editor, then for integrating accessibility feature, you must convert the document back into PDF format. If you have any questions related to the article, please let us know in the comment section below:

Why OCR is important for every business?

Optical Character Recognition is used to convert scanned or photographed documents in text form. The documents that are converted in text from can be read on computer. The image of document is scanned and then from the digitized image, the textual content is extracted in a form that is readable and editable by computers.OCR is a very helpful tool, and it has many uses. For example, if document is in hard form and it is required to be transferred to computer, mobile, tablet etc., then best option is to use OCR software. The documents may include business cards, receipts, invoices, passport information, legal filings, industry articles etc.

Optical Character Recognition is important software for every business. In this article, beneficial use of OCR in businesses is highlighted.

The importance of OCR for businesses:

In many cases, it is required that documents must be stored for longer period of time especially for auditing purposes. The long term storage of official documents is difficult in hard form, as a large space is required to store documents. This problem can be solved by storing documents in digital form. The organization may require a bundle of documents such as applications, permits, reports, financial statements, legal documents etc to be stored for a long period. Some organizations also hire data entry operators for manually entering data from files into the digital format. For Example, the data entry operator may enter the table data from hard copy into Microsoft Excel on computer and then convert Excel to PDF for the universal sharing of document.

Another benefit of digital storing is that the files can be well organized and are more secured than hard format files. The digitized data can be easily retrieved as compared to hard form documents. Hence there are many benefits of digitizing the data. But the manual entry of data can create issues as stated below:

1) Error-Prone data:

If the data is entered manually then there are high chances that data can be prone to error. As the official documents usually contain sensitive information, even a small error in document can create major problems for organization.

2) Time Consuming:

Entering data manually can be much time consuming therefore decreasing the efficiency of work.

3) Costly:

The data entry operators are required for entering data manually. So, this method is not cost efficient as the organization will have to hire many data entry operators for entering bulk of data manually.

All of these issues can be solved by using OCR software. The documents images are scanned by software and the textual content is extracted. The user can then save document at appropriate location. The official digital documents are preferred to be stored in PDF format but PDF can be converted into other formats such as PDF to Doc conversion can be done by using any of the best PDF converters e.g., Classic PDF.

The process of digitizing the data with OCR takes very little time therefore time consumption can be reduced and work efficiency can be increased by using this technology. Furthermore, there is no need to hire a workforce for manual entry of documents so this technology also provides the benefits of cost efficiency.

Keeping in view the above mentioned benefits, every business should use Optical character recognition software for digital storing of the data from hard form. If you have any questions related to the article, please let us know in the comment section below:

Use of PDF Format in Insurance Industry

The insurance industry involves a lot of documentation. The insurance business is mainly based on services and agreements. These services and agreements include policy endorsements, contracts, no-loss statements and claims, etc.

Nowadays, PDF format is used for many purposes in the insurance industry which is shifting slowly from paper based system to paperless one; hence making the documents available on multiple devices e.g., computer and mobile, etc. PDF is a universal format that is easily readable so most of the documentation is done in this format. The documents that are in any other format can be easily converted into PDF version such as the user can convert excel to PDF by using any of the best PDF converters available online such as Classic PDF. This article describes in detail how a PDF format can be used in the insurance industry.

1) Signing Documents Using PDF:

As most of the customers get to know about the insurance sales on telephone and the customers may not be in the region when the particular deal is open. The agents contact customers through mobile or internet services so the agents usually sell the insurance policy through these means and for its finalization customer’s signatures are required. As the agents use PDF based applications on mobile they send forms in PDF format. Digital signatures can be easily generated by the customers using any good PDF software to sign these documents. These signatures serve the purpose of authentication and provide information regarding the person who has signed it. Time and date at which the document is signed are also recorded. The agent usually receives the filled document immediately via the insurance app with PDF support. These apps can also send a copy of the document to customers for record keeping.

2) Email Archiving for Claims Management Using PDF:

The insurance companies usually have to deal with investigators, adjusters, appraisers and attorneys, etc. which involves a large amount of documentation. These documents are usually sent through emails and require to be archived in order to make them accessible for a long period of time.

A few years back, the digital archiving was done by printing the emails, scanning them and then storing them in their locations. But nowadays, automatic email archiving is used by insurance companies. These automatic systems are also capable of converting the documents attached into PDF format. Convertible file formats include Microsoft Word, Excel Sheets and Image file format.

Later on, if any editing is required, any PDF to Doc converter can be used for converting the document back into Word format.

3) Quick and Easy Form Creation by Using PDF:

There are many PDF erstellen online programs such as Classic PDF Editor that allows easy creation of PDF forms. The insurance companies can create these forms by scanning paper based forms into PDF version. Another option is to create interactive PDF forms as data can be filled in them easily and can lead to more productivity at work.

So, this concludes our article on how we can use PDF format in the insurance industry. Let us know in the comments how you use PDF in your industry.